How to start a global payroll implementation

Current Situation

System Landscape

Global HRIS?

Global Finance system?

Global / Regional / Country Time and attendance?

Current Payroll Situation

Global / regional / country payroll provider

Notification period with Global / regional / country payroll provider

New legal entities?

Country has Employer of Record (EOR) or Professional Employer Organisation (PEO)

Business Case

Why moving to the HCM provider?

How data will be provided during implementation and BAU

How payslips will be delivered to employees

General Ledger Solution – can a customised GL file be created?

How salary, taxes and third party payments will be paid

Does client have bank accounts in all countries / local currency bank accounts

Internal Change Management

• Payroll requirements in each country – how payroll works now and how it will work with new provider
  • Complete and share requirement gathering documents for each country
  • Who knows the payroll setup in each country and are they involved in the project?
• Payroll data – Does the project team have easy access to it?
  • Employee master data (HCM) – is it correct and up to date?
  • Country Payroll Information
  • Paycodes are known
• Project team has the capacity and capability to deliver the projects and is ready to start and can communicate the why, how and when to employees
  • Has the resources to fill in the data collection templates
• Communicate internally why moving to the new provider – the benefits – what problems trying to solve
• Finance – to make employee salary, tax and third-party payments and to provide GL File mapping
• What are the notice periods with the current providers?
• Project dependencies – is there anything happening simultaneously that we need to be aware of, which could influence or impact the project?

How implementation is managed at global level, product level and at country level

How is the client trained on the solution and implementation (data collection templates)

Project roles and responsibilities and escalation (from a contract / solution perspective)

Country level

Global level

Executive level

What client to focus energy on now –

Access to solution

Attend training

Internal change management

Requirements gathering (should have been done before contract signature along with GAP analysis so to compare current to new world)